Schedule options

Schedule

Use these run-time parameters to specify a time for running a particular report. Each parameter in the "Run report" list has its own specific data entry requirements. For instance, if you select Once, you will be prompted to provide the date and time when you want to run the report.

Database Logon

Some reports require you to log on to a database before you can schedule them successfully. You can do this on the Schedule page if you have credentials for the report's data source.

Parameters

Some reports use the Crystal Reports parameters feature. Parameters prompt the report user to enter information. This information determines what data appears in the report. For example, in a report used by sales, there might be a parameter that asks the user to choose a region. The report returns the results for the specific region instead of returning the results for all of the regions.

You can set parameters on the Schedule page. If the report you schedule does not contain parameters, you will not be able to choose this option in the "Customize your options" list.

Filters

If a report includes a record or group selection formula, you can modify it before you schedule the report. By doing so, you filter the data that appears in the report. In especially large reports, filters can improve performance by eliminating unwanted records.

Destination

These options allow you to send a scheduled report directly to a particular destination once it has been processed. You can have Crystal Enterprise save the file to disk, email it to a predetermined list of recipients, send it to a printer, or upload it to an FTP server.

Note:    The printer option is available for the Crystal Report format only.

Format

Use this option to specify the file format for the scheduled report. The default format is Crystal Report, but you can choose from a variety of popular formats including Adobe Acrobat, Microsoft Excel and Word, Rich Text, and so on.